Before You Compete: Student-Athlete Forms

Welcome to Saint Joseph’s College Athletics! This page is your one-stop resource for completing the start-of-year forms required before participating in team activities, practices, or competition. Please review each section carefully and complete the forms that apply to you as a returning, first-year, or transfer student-athlete. Completing these requirements on time helps avoid delays and ensures you are cleared and ready to compete as a member of Monks Athletics.

What Forms Do I Need?

Student-Athlete Type	Athletic Training Forms Due August 3rd	Health Center Forms Due June 24th	Student Health Insurance Program Due July 17th	Sports Compliance Due August 15th	Sports Information Form Due June 26th	NCAA ID Number Due August 15th
Returning Student-Athletes	Required	Not Required	Required	Required	Not Required	Not Required
First-Year Student-Athletes	Required	Required	Required	Required	Required	Required
Transfer Student-Athletes	Required	Required	Required	Required	Required	Not Required Unless Instructed

Required Forms

Athletic Training Forms

Who: First-year students, transfers, and returners
Due: August 3rd

Please complete the 2026-27 Pre-Participation Examination Form honestly and accurately. Your responses help our medical team protect your health and give you the best opportunity to fully participate.

Documents to Upload in the Athletic Training Form

Required Document	Who Needs It?
Authorization to Exchange Information document	All student-athletes
Injury & Illness Reporting document	All student-athletes
Front and back of current insurance card	All student-athletes
Sickle Cell document	First-year students and transfers only

Complete Athletic Training Form

Additional Requirement for First-Year Students and New Transfers Only

In addition, first-year students and new transfer student-athletes have one final task to complete. Saint Joseph’s College Athletics has made the switch to Sway concussion software. You will need to complete a baseline assessment prior to the start of your season.

This assessment may be completed on your phone and should only take about 10–15 minutes.

Download the Sway Medical Balance & Cognitive Assessment app on an Android or Apple device.
Once downloaded, open the login screen and create a profile.
On the login screen, enter the following code: 3N7VP

Questions: Contact Tiffany Miller-Gagnon at tgagnon@sjcme.edu.
Important: If you are under 18, a parent or guardian must also sign the required forms.

Health Center Forms

Who: First-year students and Transfers only
Due: June 24

Maine State law requires written documentation of all students’ immunization history. Saint Joseph’s College also requires medical history information and a current physical exam completed within the past year.

Complete Patient Information Form Complete Patient History Form Complete Physical & Immunization Form Complete TB Questionnaire

If you have a chronic illness, take regular medication, or are arriving with an unhealed injury or medical concern, please ask your physician to send a complete report, including a treatment plan.

Questions: Contact the Health & Wellness Center at healthcenter@sjcme.edu or call (207) 893-6634.

Student Health Insurance Program

Who: All students
Due: July 17

In accordance with federal law and College policy, all students must be enrolled in a form of health insurance. To this end, students are automatically enrolled in the Saint Joseph’s College Student Health Insurance Program, for which a separate fee is charged and viewable on each student’s billing statement through Student Accounts.

All registered full-time students are required to complete the enrollment/waiver process annually.

Complete Health Insurance Enrollment/Waiver

Sports Compliance Forms

Who: First-year students, transfers, and returners
Due: August 15 (Form is Live the Week of August 1st)

To be eligible for athletics participation at Saint Joseph’s College, all required compliance forms must be signed and uploaded before you begin participation.

Complete Sports Compliance Forms (THIS WILL GO LIVE THE FIRST WEEK OF AUGUST)

Questions: Contact your coach or Mike McDevitt at mikemcdevitt@sjcme.edu.

Sports Information Form

Who: First-year students and transfers only
Due: June 26

This form helps us create your official athletic bio for GoMonks.com. It is a great way to introduce yourself to the Monks community and highlight your athletic background.

Complete Sports Information Form

Questions: Contact your coach or Corey McCarthy at cmccarthy@sjcme.edu.

NCAA ID Number

Who: First-year students only
Due: August 15

All incoming first-year student-athletes must have an NCAA ID number. Transfer students and returning students do not need to create a new NCAA ID number unless instructed. This account is free to create.

Create NCAA Eligibility Center Profile

Need Help?

Area	Contact
Athletic Training	Tiffany Miller-Gagnon — tgagnon@sjcme.edu
Health Center	healthcenter@sjcme.edu or (207) 893-6634
Sports Compliance	Mike McDevitt — mikemcdevitt@sjcme.edu
Sports Information	Corey McCarthy — cmccarthy@sjcme.edu
General Questions	Contact your coach